Docs

Calendar

The year, day by day — where bookings are painted rather than typed.

Painting

One month of the Bookings calendar — painted days wearing their status colours, weekends quiet, today ringed

Sweep across free days and choose what they become — a hold, an enquiry, days off or half days off. A sweep over already-booked days queues behind them as a second hold. Click a booked day for its card — the day’s value, the project’s status and its Invoicing pill, edit days, book on top, release. Right-drag erases days off, pencilled days and ghost holds; shift-click two days to fill the working days between; drag a card by its title to move the whole booking.

A hold or enquiry swept over a Saturday or Sunday doesn’t book the weekend: the button reads Pencil the weekend · unbilled, the row lands on the pipeline, and the weekend cells stay grey. Marking a weekend worked is only ever a deliberate click on the day itself.

A booking never erases a day off. Sweep a hold or an enquiry over days you’ve painted off and the card asks, right there: keep off — they stay days off and the booking skips them, like a weekend (the default) — or work — they stop being days off. Every other door that can land a booking on your days off asks the same question: dragging or stretching a bar on the timeline, a held extension, changing a project’s dates, adding a past project. It asks once — a booking remembers the days off it has already been over, so moving it later doesn’t ask about them again.

Painting the past is fine — recording the week you took off last month is exactly what back-fill is for. Past booked days answer differently: clicking one opens its card rather than sweeping it into something new.

What the colours say

Booked days wear their project’s status colour — the same pigments as everywhere else. Days off are one amber, wherever they appear. An enquiry’s days are a quiet grey with a thin outline — deeper than a weekend, so a pencilled Saturday still reads as booked. Half days split diagonally, a dot on a day’s bottom edge is another booking waiting on the same day, and tax deadlines mark the day they fall on. This is the calendar’s own legend:

holds / pencilled enquiry confirmed ongoing finished invoiced complete days off half days tax due

In the app it’s live from your own colour scheme — hover a kind and the rest of the year fades away — and a Heatmap toggle swaps the year to intensity: where the work actually piled up. Two of the chips read the money rather than the ladder: invoiced — an outlined key, as invoiced is everywhere — lights the days of any job that has been billed in part or in full, and complete the days of one that’s finished and paid. The half days, also booked and tax due keys appear only when the year on screen holds one. A line under the legend spells out the gestures: click or sweep days to plan them, click a booking to change it, Shift-click two days for a span, right-drag to erase.

Days off, and what they deduct

A day off pulls itself out of every live booking that crosses it — book three weeks, paint two days off, and the fee is 13 days without touching the project. Two boundaries keep that honest: a settled fee (a Complete project, or one with a paid-on date) ignores later days off, and when a day you’re painting off is already on a sent invoice, the card says so before you commit. A day off recorded on the booking itself (an unpainted weekday inside its span) belongs to that booking alone — another job can still work that day.

Around the grid

Your availability sits under the page heading — “Free … · 12 weekdays”, the answer to “when can you fit us in”. Only firm work counts as taken, so the line also says how many of those weekdays are on hold or under an enquiry. A Vacations panel lists entries (each opens the vacation card). And the calendar follows you everywhere: the topbar’s calendar button opens a compact rail beside whatever page you’re on, with the same painting gestures intact.

The calendar rail — the year compacted to a column beside another page, bookings in their pipeline colours, days off in amber

Your Google Calendar can ride along, read-only: its events show as dots on the calendar, with the day’s list on hover. Once connected, Your bookings in Google Calendar can send your bookings the other way too — into calendars toqe creates in your Google account, never into your own. Connecting a Google account lives under Settings → Experimental while Google finishes verifying toqe.