Docs
Invoicing
From “job’s done” to “sent” in a minute — and a ledger that always says what’s still out.
The ledger
Three tiles head the page — Paid this fiscal year, Unsettled (out, with the overdue slice named), Ready to invoice (finished work nobody’s been asked to pay for) — and the table shows every project exactly once, in three arrangements: a flat List by latest activity, or grouped By status / By date into Open and Settled. The word for money out is outstanding, page-wide.
Raising an invoice
Every row with work left to bill carries one dark control — Invoice → — and its menu holds the three ways to bill: everything remaining, certain days (paint which — only days the booking actually worked are paintable, and days already on an invoice can’t be claimed twice), or on flat-fee work a share of the fee. Line items assemble from the painted days at the project’s rate, extras included; a final invoice picks up whatever partials left behind. Invoices made outside toqe upload into the same ledger and count the same.
Sent, then paid
Every row leads with the project’s own status, and the state column beside it says where the money is. On any row that names one invoice, that pill is the control — Draft → Invoiced → Paid — and picking a word makes the move, each option captioned with what it does. A parent row carrying several invoices reads its derived state there instead, and each invoice under it takes its own pill. Everything else an invoice can need — edit, download PDF, open the saved PDF, unsend, mark not paid, delete — lives in the ⋯ at the row’s end, every item saying what it does and what it costs. These are the ledger’s own seats:
Sending it (picking Invoiced) is the act that matters: it starts the payment clock from the client’s terms, fixes the invoice number for good, and moves the project nowhere at all — a deposit on a job still running keeps it Ongoing, with the Invoicing column reading Part invoiced. Paid settles it, and the paid date is editable afterwards, because catching up on a week of bank statements shouldn’t stamp everything “today”. The one thing the paperwork does move is the last rung: when every invoice covering a Finished project has landed, it becomes Complete — from whichever door you mark, this tab, the bell or the row — and steps back to Finished if one is later un-paid.
Numbers, VAT and the sheet
References default to date-based (YYMMDD plus a counter). If your country requires an unbroken sequence, Settings → Invoicing switches to sequential numbering — the next number is derived from the ledger itself so it can never drift, “Start from” lets you arrive from another system mid-sequence, and a number that has been sent is spent forever, even if the invoice is later deleted.
Where VAT applies, the page names its bases: the work is worth its pre-tax gross (your income), the paper asks for the total with VAT (the cash that moves) — quiet “incl. VAT” / “+ VAT” keys sit under the figures, and hovering any amount spells out the arithmetic. The PDF itself carries your logo, signature and per-currency bank details — or no logo at all, if you’d rather your name and address took the corner (Settings → Invoicing → Remove logo; your artwork waits there for the way back). Underneath the page a person reads, every export is a compliant e-invoice: EN 16931 / Factur-X, XRechnung for Germany, signed Facturae for Spain.
If a project ends up billed for more than it’s worth — a duplicate, or work that shrank after billing — the row says so plainly. Dismissing the note remembers the gap, so it stays quiet unless the numbers move again.